Expert Author Susan Leigh
It can happen all too often that we start our days with good intentions, with perhaps a schedule of our plans and what we intend to achieve, all the very best of intentions. At the end of the day often those plans have gone awry, lost amidst unexpected eventualities and lack of time. Perhaps it's time to consider better ways of organising our time and ourselves.
- Perfectionists often struggle to let a piece of work go. They often want to check it just one more time and fear the consequences of letting something leave their control. Sometimes change can be prompted by them asking themselves several questions which they, in truth, already know the answers to. Questions like, how likely are they to have made a mistake, given how experienced, knowledgeable and conscientious they are? Will someone else be looking over and checking what they have done prior to it being finalised? Would it be more beneficial to submit a greater volume of work with the possibility of an occasional mistake or instead submit less or even no work with no mistakes at all? On reflection it may be time to take a few more chances and be a little more confident.
- Delegating some work to others helps those people learn more about a wider variety of tasks, improves their confidence and skill sets and enables more junior staff to become proficient and competent in their roles. Their interest and enthusiasm levels are enhanced as they become more involved in their work. By passing on some time-consuming tasks senior people free themselves for higher level roles, like managing the business, training and overseeing staff and becoming more involved in decision-making.
- Cluttered people often have stacks of part-finished work around them. They will regularly start one job, become distracted and start something else. The problem with dipping in and out of different jobs is that nothing gets finished and it can be time-consuming to pick up a part-finished job and work out what had been done before it was abandoned. Learning to stay working on something until fruition is important and requires discipline. Also organising a system so that a summary sheet is kept at the front of each file can be helpful. This way notes can be made as a reference point when a job has to be left unfinished. It may take a few minutes to make an informative summary but it can save a lot of time later on when a piece of work is picked up and needs to be continued from where it was left off.
- Brinksmanship is an effective way for some people to work, but it is stressful for them and for others waiting for them. Leaving things until the very last-minute can mean that adrenalin is working and all ones senses are on full alert, but it leaves no time for unexpected problems that may require additional help.
- Time management involves planning, scheduling, using a diary or calendar and seeing the most efficient and effective way of facilitating as much as possible to be achieved in the time available. It is certainly a healthier, happier and less stressful way to live and work. And it allows for time off too.
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